Privacy Policy

Effective Date: [Insert Date]
Last Updated: [Insert Date]

Welcome to [Your Company Name / Website Name] (“Company,” “we,” “our,” or “us”). This Privacy Policy explains how we collect, use, disclose, and protect information obtained through our rental property website located at [Insert Website URL] (the “Website”).

This Privacy Policy is intended to comply with applicable United States and Texas privacy and consumer protection laws, including the Texas Data Privacy and Security Act (“TDPSA”), where applicable.

By using this Website, you agree to the practices described in this Privacy Policy.

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1. Information We Collect

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We may collect the following categories of information:

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A. Personal Information You Provide

When you use our Website, apply for a rental, contact us, or request information, we may collect:

• Full name

• Email address

• Phone number

• Mailing address

• Employment information

• Rental history

• Identification information

• Payment information

• Emergency contact information

• Any other information you voluntarily provide

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B. Automatically Collected Information

When you visit the Website, we may automatically collect:

• IP address

• Browser type

• Device information

• Operating system

• Referring website

• Pages viewed

• Time spent on pages

• Cookies and similar tracking technologies

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C. Rental Application and Screening Information

If you submit a rental application, we may collect:

• Credit history

• Background check information

• Criminal history (where legally permitted)

• Income verification

• Eviction history

Such information may be governed in part by the federal Fair Credit Reporting Act (“FCRA”).

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2. How We Use Your Information

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We may use collected information to:

• Respond to inquiries

• Process rental applications

• Verify identity and eligibility

• Communicate regarding properties or leases

• Process payments

• Maintain and improve the Website

• Comply with legal obligations

• Detect fraud or unauthorized activity

• Enforce our terms and policies

We may also use aggregated or de-identified data for analytics and business purposes.

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3. Cookies and Tracking Technologies

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Our Website may use cookies, pixels, analytics tools, and similar technologies to:

• Improve Website performance

• Remember user preferences

• Analyze Website traffic

• Support security functions

You may disable cookies through your browser settings; however, portions of the Website may not function properly if cookies are disabled.

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4. Sharing of Information

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We do not sell your personal information for monetary compensation.

We may share information with:

• Property management personnel

• Payment processors

• Background and credit screening providers

• Website hosting providers

• IT and analytics service providers

• Legal or governmental authorities, when required by law

• Successors in the event of a business transfer, merger, or sale

All third parties are expected to maintain reasonable safeguards for personal information.

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5. Texas Privacy Rights

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If the Texas Data Privacy and Security Act applies to our business operations, Texas residents may have certain rights regarding their personal data, including:

• The right to confirm whether we process personal data

• The right to access personal data

• The right to correct inaccuracies

• The right to delete personal data

• The right to obtain a copy of personal data

• The right to opt out of certain targeted advertising or profiling activities

To exercise applicable rights, contact us using the information below.

We may verify your identity before processing requests.

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6. Data Security

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We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, misuse, or alteration.

However, no internet transmission or electronic storage system is completely secure, and we cannot guarantee absolute security.

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7. Data Retention

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We retain personal information only as long as reasonably necessary to:

• Fulfill the purposes described in this Privacy Policy

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

Rental application records may be retained for legally required periods.

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8. Third-Party Websites

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This Website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of third-party websites.

Users should review the privacy policies of those third parties separately.

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9. Children’s Privacy

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This Website is not intended for children under 13 years of age, and we do not knowingly collect personal information from children.

If we become aware that personal information from a child under 13 has been collected, we will take reasonable steps to delete it.

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10. Fair Housing Compliance

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We are committed to compliance with the federal Fair Housing Act and applicable Texas fair housing laws. Information collected through this Website will not be used unlawfully to discriminate on the basis of race, color, religion, sex, disability, familial status, national origin, or any other protected characteristic under applicable law.

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11. Changes to This Privacy Policy

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We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

Your continued use of the Website after updates constitutes acceptance of the revised Privacy Policy.

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12. Contact Information

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If you have questions about this Privacy Policy or wish to exercise applicable privacy rights, contact:

[Company Name]
[Mailing Address]
[City, State ZIP]
[Phone Number]
[Email Address]

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Disclaimer

This Privacy Policy template is provided for informational purposes only and does not constitute legal advice. Privacy law obligations may vary depending on your business structure, website functionality, use of advertising technologies, tenant screening practices, and the jurisdictions in which you operate. You should consult a licensed Texas attorney to review this policy before publishing it on your website.